What is the primary concern when using sole source purchasing?

The primary concern when using sole source purchasing is the justification for lack of competition. In this procurement method, a specific supplier is selected to fulfill a requirement without soliciting bids from other potential suppliers. This raises concerns about the absence of competitive pricing and the potential for favoritism or bias. Therefore, procurement officials must provide a clear and compelling justification for why this approach is necessary, ensuring compliance with regulations and policies that typically promote competition in public procurement.

Justifying sole source decisions involves providing adequate rationale, such as the uniqueness of a product or service, a specialized expertise of the vendor, or a time-sensitive need that does not allow for the traditional bidding process. This process is crucial to uphold transparency, fairness, and accountability in procurement practices, ensuring that public trust is maintained and that government resources are used effectively.